Fellowship Management

This guide covers how fellowship leaders and admins create, run, and maintain small groups in Kairos.

Creating a fellowship

Pastors and Admins create fellowships from Fellowships → + New Fellowship.

Required fields:

• Name (must be unique within the branch)
• Branch
• Fellowship type (K-Groups, Kharis Express, New Breeds, KOC, KOC Colleges)
• Leader (must be an existing branch member)
• Meeting schedule (e.g. "Every Friday, 6:30 PM")

Optional:

• Co-leader
• Description

Managing the roster

Once a fellowship exists, members can request to join it. Each member can belong to one fellowship at a time.

Fellowship leaders can:

• View the full member roster
• Approve or reject join requests
• Remove a member from the fellowship
• View member contact details

Logging follow-ups

Follow-up notes on fellowship members help leaders track pastoral care. From the fellowship roster, open a member and add a follow-up:

• Date and time
• Contact method (Phone, WhatsApp, In-Person, etc.)
• Status (Successful, No Answer, etc.)
• Notes

Follow-up notes are visible to the co-leader as well, enabling collaborative pastoral coverage. Leaders receive alerts when a member has not been followed up within the configured window (default: 7 days).

Recording meeting attendance

From the fellowship detail page:

1. Create a meeting record (date, topic, location)
2. Open the meeting and mark each member's attendance: Present, Absent, Excused, or Late
3. Add meeting notes or topics discussed

Deactivating a fellowship

Pastors and Admins can deactivate a fellowship using the Deactivate button on the fellowship card. All meeting records, attendance history, and follow-up notes are preserved.

Map view

All fellowships are visible on the interactive map. Members can search by postcode or country to find the nearest fellowship to them, with walking/bus/car/train travel times. See Fellowships for details.